Join the WWWCC Community League Board of Directors as Secretary! Your contribution to our team would make a meaningful difference in our community. Take a moment to review the job description. If it resonates with you, reach out to director1@wwwcccl.com to express your interest and discuss this exciting leadership position. We can’t wait for you to join us!
JOB DESCRIPTION:
Authority
- The Board of Directors is the legal authority for the Westridge Wolf Willow Country Club Community League.
Term of Office
- Term of office is 1 year.
General Duties/Requirements
- A director is expected to be fully informed on community league matters and participate in discussions and decisions in matters of policy, finance, programs, personnel and advocacy.
- Commit to the work of the organization.
- Review the board’s conduct and monitor its performance to ensure compliance with bylaws and policies.
- Speak positively of the league and assist in developing and maintaining positive relations among the board, committees and communities to enhance the league’s mission.
- Orient new board members.
- Prepare for and arrive on time for all required meetings.
- Develop, monitor, review and approve all policies and other recommendations received from the board, its standing committees and staff.
- Review the bylaws and recommend changes to the membership.
- Participate in the development of the league’s organizational plan, annual review and budget.
- Approve the budget and other financial matters.
- Prepare and present required reports at board meetings.
- Prepare and present an annual report at the annual general meeting.
Responsibilities
- Keeps copies of the bylaws, minutes and other documents.
- Keeps lists of Directors, committees and general membership.
- Notifies board members of meetings and includes agenda, noting items that need special preparation.
- Records all minutes during board and general meetings.
- Digitally file correspondence on Google Workspace.
- Ensures there is a quorum.
- Records all motions and decisions of meetings.
- Signs minutes to attest to their accuracy.
- Distribute copies of minutes to directors and post minutes online (if applicable) promptly after meetings (and at least 10 days before the next meeting).
- Notifies members of general meetings.
- Files the annual return, amendments to the bylaws and other incorporating documents with the Corporate Registry.
- In the absence of the chairperson and vice-chairperson, chairs board meetings until the election of an alternate chairperson.
- Archives league records.